Privacy notice: Local Plan

About Us

Great Yarmouth Borough Council (the Council) of Town Hall, Hall Plain, Great Yarmouth, NR30 2QF is the data controller for the purposes of 'Data Protection Legislation.' Data Protection Legislation means the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 (DPA) and all other applicable or amending legislation.

What this document is for

Great Yarmouth Borough Council as the Local Planning Authority has a statutory duty to produce a Local Plan for Great Yarmouth.

You can see Planning Service's privacy notice on Great Yarmouth Borough Council's website related to planning applications and monitoring and control of development.

This privacy notice provides information on how, we, the Borough Council uses your personal information.  By 'use' we mean the various ways it may be processed, including storing and sharing the information.

What we use your information for

We use your personal information primarily to assist in the production of the Great Yarmouth Local Plan for Great Yarmouth including carrying out consultations on emerging Great Yarmouth Local Plan.

We also use this information to assess the quality of our services and evaluate and improve our policies and procedures.

We may also use information in other ways compatible with the above.

The information we collect and use

We collect and use the following information about you:

• name
• address
• email address
• telephone number
• signatures
• any other information that you may provide to us within the content of your planning application or representations

The legal basis for processing your information

We process your data as part of our duty as a local authority. This is part of our public task defined under Article 6(1)(e) of the UK GDPR and has a clear public interest and basis in law namely:

• Town and Country Planning Act 1990, Town and Country Planning (Local Planning) (England) Regulations 2012
• the Planning Act 2008
• The Highways Act 1980
• the Localism Act 2011
• the Housing & Planning Act 2016
• the Environmental Protection Act 1990
• the Planning (Listed Buildings & Conservation Areas) Act 1990
• The Openness of Local Government Bodies Regulations 2014
• the Town and Country Planning (Development Management Procedure) (England) Order 2015 and related legislation

Where data classified as special category is processed, it is done so under Article 9(2)(g) of the GDPR and paragraph 6, Schedule 1 of Data Protection Act 2018.

Who we share your personal information with

Where you make representations in response to public consultation on the Great Yarmouth Local Plan

To ensure that the consultation is considered in an open and transparent, we publish your name and representations on the Borough Council's website (excluding other personal details such as signatures, addresses, phone numbers and email addresses).

Any sensitive personal data, such as medical information that you include in connection with your representation, will be omitted from any documents included on the website and on inspection at the Town Hall. However, we will still hold the full consultation response in order to make an informed decision on the content of the Local Plan.

We may contact you about subsequent consultations stages. For this reason, we will retain your personal details until the Great Yarmouth Local Plan is adopted and the period for legal challenge has passed.

Where you propose a development allocation for inclusion in the Great Yarmouth Local Plan

To enable your proposed allocation to be fully considered in an open and transparent way we will, with the exception of the information detailed below,

• publish your proposal, including any supporting evidence on the borough councils website as part of the consultation process on the local Plan
• notify statutory consultees, such as the Environment Agency, Natural England, and district and town/parish councils and the general public of the fact and invite comments 

Unless required to by law, we will not publish: 

• personal data relating to landowners 
• the phone numbers, signatures and email addresses (where this constitutes personal data) of an agent or potential site operator who is not the landowner.

How long your personal information will be kept

We will retain information including personal data for a minimum of 4 years as required by the Openness of Local Government Bodies Regulations 2014 at which point we will determine whether your information should be archived in the public interest or securely destroyed.

However, representations, letters and general correspondence on the Local Plan will be retained until the end of the plan period + 1 year or until the local plan is superseded + 1 year.

If you have any queries let us know.; Please note: during the period up to archiving or destruction we will both hold a full copy and publish a redacted a copy on our web site. 

How we keep your information

The information is stored electronically on the Borough Council's secure system. A paper copy may also be held securely in the Borough Council's filing system. 

Automated decision making

We do not make automated decisions in respect of these services. 

Your rights

You may have the right to:

• see copies of all the data held about you
• ask for it to be corrected or deleted
• request the Council restricts what it does with your data in certain circumstances
• object to what the Council may do with your data
• request not to be subject to a decision based entirely on automated processing
• data portability

Please note that these rights are not absolute and there are circumstances where they do not apply or the Council may override these rights. However, if this is the case you will be informed of this.  

Further information

If you want more information or to exercise one of the above rights, you can review the Council's Data Protection Policy or contact the Council's Data Protection Officer at gdpr@great-yarmouth.gov.uk or telephone the Council on 01493 846325 and ask to speak to the Data Protection Officer.

If you are unhappy with the way your personal information is being handled you can contact the independent regulator, the Information Commissioner's Office.

Changes to this notice

We may amend this privacy notice at any time so please review it frequently. The date below will be amended each time this notice is updated. 

This notice was amended on 31/07/2024.